Q: Should I use Google Drive ?
Whether you are just starting school or running a major business, you should consider backing up your work and projects. Why not make it easy on yourself and make collaboration with your fellow peers and clients easier with Google Drive’s built in features?
Google Drive via GOOGLE
Backups, Whenever You Need Them
As a student you will inevitably have a teacher tell you that part of their course requirements is to have a USB flash drive with you at all times. If you want to be sassy you can just say your USB is in the cloud. If you want to be salty you can just wave your phone in their face (I don’t recommend doing that by the way). In all seriousness though, having some sort of backup device is extremely important, especially when working on random computers. Just make sure you have access to Google Chrome.
Ease of Access
With Google Drive you can safely store all your working files into the cloud. You can throw everything from JPEG’s and GIF’s in there, to .PSD and .TIFF files too! You get 15 Gigabytes (GBs) of free storage and if you need more space than that, you can upgrade to a higher storage space by paying a modest monthly fee of $2-300 bucks a month.
If you already have a Gmail account then you already have Google Drive, you just have to activate it by signing into your Gmail account, and clicking the ‘Google Apps’ icon. Using your Gmail address allows you to sync events received to Google Calendar automatically, otherwise you have to enter events manually.
If you prefer to use your non-gmail account for Google Drive, you simply signup using your email address and click on the ‘Google Apps’ icon to activate it.
Collaboration, Made Easier.
Working with a group on a slideshow or document has never been easier with Google Slides and Google Docs. Simply make a new document and share access to the document by emailing everyone involved on the project. When using Google Docs, everyone can make edits to a document while being logged into Google Docs from multiple devices. When multiple people are working on the same document, you can see who’s making changes right as they’re happening, in real-time. That’s not a feature in Microsoft Office.
While Google Docs, Slides, and Sheets offer editing features similar to those available in the Microsoft Office suite, they are not intended as a replacement. Some features in Microsoft’s Excel program are only available there. Still, the ability to share, edit, and comment on documents in real-time is an invaluable ability, when working in a group environment.
Sharing multiple files is easy! Just throw all the files you want to share with a group into a folder and send your team a link to the assets. You might want to make a backup folder just in case someone accidentally deletes a file.
In the event you lose access to a file, either because you or someone on your team deleted it, you have 30 days to recover it from the trash.
Important: If you happen to delete a large file from the trash, your ‘data used’ may still show a large amount of data in your Google Drive. Make sure you’ve deleted everything from the ‘Trash’ and wait 24 hours before going crazy. For as great as cloud technology is, occasionally it takes a while to update.
Best Saving Practices
The best way to save your external files (.PSDs and other large file sizes) to Google Drive, is to save them to your computer first, then upload the file up to Google Drive, after it has been saved to your computer. Saving files to your computer first, minimizes file transfer errors and long save/load times.
Saving files directly from Photoshop to Google Drive will take considerably longer than just transferring a saved file from your desktop. Saving directly from photoshop to Google Drive requires the program to send information in small packets over the internet or wi-fi, which can take forever, especially with large files (987 MBs to 1.5GBs).
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